Dear Member Organisation,
After a hot summer, most of us are looking forward to cooler days. The summer is slowly coming to an end, while the fall is just around the corner. Therefore, we would like to extend you an invitation to our annual Top Meeting – our fall congress and political meeting. This year we will gather in the lovely Norwegian capital – Oslo. The meeting will take place from Friday the 28th of September to Sunday the 30th of September. We are happy to have Senterungdommen as our hosting organization!
The program will begin in the afternoon on Friday, and therefore, the morning is reserved for travelling. Saturday is reserved for the meeting itself and Sunday for the travels back home. All practical information, the program for the event, as well as the Agenda for the Top Meeting will be sent to the delegates about two weeks before the Top Meeting.
According to the Board Decision on the 20th of May 2015, the number of delegates and votes of each delegation is proportional. The amounts are set according to the number of members of each Member Organization. Please contact the Secretary General if you are unsure about your organisation's delegation size.
We encourage every participating Member Organisation to submit resolutions. The resolutions will be a central part of the meeting and must be written in English. The deadline for submitting resolutions is the 7th of September 2018. Please send them to email@example.com.
Delegates should register to the Top Meeting no later than the 31st of August. The NCF uses an online form for registration. The registration form collects personal information, which will be used and stored until the event. After the event, all personal information will be deleted, except for the name and organisational affiliation. These will be stored for archive purposes. Please let us know if you would like to have all your personal information deleted after the event.
Please make sure you fill in all required information and that it is correct. Travels can be booked by the Secretary General, or by the delegates themselves if they wish to do so. Please note that we cannot guarantee how much we can compensate for the ticket, as the NCF always chooses the cheapest possible travel option. Delegates must expect to spend Friday morning and Sunday evening travelling.
NB! Please not that NCF board members are part of the Member Organisations' delegations!!
Link to the online registration form: https://goo.gl/forms/zqp5Za2oRJrDNWMh2
The participation fee is 120€/delegate. For delegates living in Oslo, the cost is 60€/delegate. According to the Board Decision on the 25th of February 2017 participants signing up after the deadline are charged with an extra fee of 100€. This accounts for all sign-ups done up to two weeks after the deadline. If the sign-up is done two weeks past the deadline, the participant is responsible for the booking and the costs him-/herself.
If a participant is nominated to take part in the Top Meeting is a commitment to participate, and the participation fee will be charged even if the participant doesn’t attend the meeting. Unforeseen circumstances can of course be discussed. In this case, please contact the Secretary General at firstname.lastname@example.org.
We look forward to seeing you in Oslo!